A Simple Paystub Template

As an employer, it's important to provide paystubs to your employees & contractors. Pay Stubs are an essential document that outline the details of an employee's or contractor's pay, including their gross pay, deductions, and net pay.

March 15, 2023

Here's a step-by-step guide to creating a paystub, along with a sample template to help you get started.

Key takeaways:

  • Paystubs are important documents that provide essential details about an employee's or contractor's pay, including gross pay, deductions, and net pay.
  • To create a paystub, start with the basics, calculate the gross pay, determine the deductions, calculate the net pay, and include any additional relevant information.
Some useful tips for creating a paystub

Start with the basics

The first step in creating a paystub is to include the basic information, such as the employer's name and address, the employee or contractor's name and address, and the pay period and payment date.

Calculate the gross pay

Next, calculate your employee or contractor’s gross pay. This includes any regular pay, overtime pay, or bonuses that the employee or contractor is entitled to.

Determine the deductions

Deductions are any amounts that are taken out of the gross pay, such as taxes, social security, health insurance, and retirement contributions. Make sure to calculate the correct amounts for each deduction.

Calculate the net pay

The net pay is the amount that the employee or contractor will actually receive after all the deductions have been made. This should be prominently displayed on the paystub, as it is the amount that the employee or contractor will actually see in their bank account.

Include additional information

Finally, include any additional information that might be relevant to the employee or contractor. This might include year-to-date totals, vacation accruals, or any other important details.

A sample paystub template you can use

Sample Paystub Template:

[Your Business Name and Address]

[Employee or Contractor Name and Address]

Pay Period: [Pay Period]

Payment Date: [Payment Date]

Gross Pay: [Gross Pay]


[Item 1]: [Amount 1]

[Item 2]: [Amount 2]

[Item 3]: [Amount 3]

[Item 4]: [Amount 4]

Net Pay: [Net Pay]

Additional Information:

[Year-to-Date Totals]

[Vacation Accruals]

If you have any questions or require additional information, please don't hesitate to contact us.


[Your Name and Title]

Creating a paystub may seem daunting, but with this simple guide and template, it can be pretty straightforward. By the way, Panther can make managing your pay stubs and invoices even easier.

Here’s how…

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