How to hire remote employees in

Poland

Poland’s a great place for hiring remote talent. If you’ve found someone you’d like to hire in Poland, read on—we’ll teach you how to do it without running into red tape, expensive fees, and lengthy processions of paperwork.

Country snapshot

CURRENCY
Polish Zloty (PLN)
EMPLOYER TAXES
19.48% - 22.14%
PAYROLL FREQUENCY
Monthly
OFFICIAL LANGUAGE
Polish

What to know before you hire in 

Poland

No matter where you’re based out of, we can tell you one thing: Poland has different labor laws than your home country (unless your home country is Poland, that is). If you don’t do things right, you’ll be putting your company at the risk of fines—and risk losing the talent you brought onboard. Fortunately, doing things right is pretty easy if you take the right route.

If you want to successfully hire in 

Poland

, you have two options:

Hire talent as contractors

Laws about hiring contractors are significantly more simple in 

Poland

. Onboarding talent takes days, not weeks or months. Both you, the company, and your talent have more flexibility. And in many cases, since you’re remote, the talent you’re hiring is better classified as a contractor, anyway. Of course, it’s not possible in every case, but it’s what we built Panther for.

Hire talent as employees

This is the long route. You can either establish a physical presence with an entity and register as an employer, or you can use an Employer-of-Record (EOR) solution. Odds are, you’ll find using an EOR to be the easier route. Still, using an EOR in 

Poland

 is expensive—it can often be $500 per month per employee—and sometimes prone to lengthy onboarding times.

Why hire independent contractors in 

Poland

Hiring contractors is normally the easier, faster, more flexible choice—but don’t just take it from us. Below are the specific benefits and drawbacks to hiring contractors in 

Poland

.

It’s the fastest way to hire globally

Hiring employees takes months, at the minimum. When you hire with Panther’s locally-generated contracts, it’s a matter of days or weeks. This means you can hire the best talent, fast, without losing them to a hellish procession of paperwork.

It’s a lot cheaper

It costs just $0 to sign up for Panther, then $49 per month to hire your contractors with Panther. If you hired employees manually (or did contracting on your own), you’d likely be on the hook for thousands of dollars each month. Setting up an entity alone can cost tens of thousands of dollars.

It’s more flexible for you & your team

Hiring contractors in 

Poland

 means you’re generally not on the hook for things like health insurance and paid time off. This makes hiring flexible for you, and it gives your talent more options.

It’s less risky than hiring employees

Hiring employees is a bigger commitment, and generally puts you at a bigger risk for legal fees. When you hire contractors overseas, your biggest risk is misclassification—but even then, misclassification penalties are often minimal and just require you to pay off any compensation that the person would have been owed as an employee.

Some people want to be employees

The contractor life isn’t for everyone—some people want the security that being an employee often appears to provide. Though it’s rare, this does happen, and it’s one disadvantage of manage an all-contractor team.

You might not have as much control over your talent

Most countries’ contractor-employer relationship laws stipulate that the employer can’t set fixed working hours, among other things. These laws give contractors more freedom over how and when they do their work than an employee would have. In reality, however, most contractors are willing & able to work on the company’s schedule—it’s a matter of setting expectations beforehand.

How can I pay people in 

Poland

?

If you’re hiring contractors in 

Poland

, you can pay them with Panther in a single click. You won’t need to worry about complicated wire transfers, fees, or currency conversions. We’ll take care of it all. Just make a click and your contractor will get paid in their currency of choice. This is a valuable bonus for talent in countries where the local currency is particularly weak—most people appreciate the ability to receive their payment in stronger currencies.

Hiring and paying your team in 

Poland

Hire and pay with Panther

Pay everyone with a single click
Get great currency conversion rates
Pay $0 in platform fees
Run payroll in seconds
Let Panther automatically create & store invoices
Let Panther automatically write locally-compliant contracts
Let Panther automatically file local tax documents

Hire and pay without Panther

Pay all your contractors individually
Do all currency conversions yourself
Shoulder the burden of platform fees
Spend hours each month making payments
Manually track & store invoices
Manually write & sign contracts
Manually file relevant tax documents

Let Panther save you from hiring headaches.

Sign up today for $0

If you want to hire employees in 

Poland

If you’ve read up until this point, you’ll know that it’s easier, cheaper, and more flexible to hire contractors in Poland than employees. Still, there are valid reasons why you might want to hire employees instead. The content below is for you—we’ll cover employer taxes and obligations in Poland

Taxes in 

Poland

Employer tax

Retirement Pension

Pension

Disability

Labor fund

Guarantee Employee Benefits Fund


Individual tax

  • Up to 85,528 PLN - 17%
  • Over 85,528 PLN  - 32%

Leave

Paid Time Off (PTO)

A full-time employee is entitled to 20 days of paid annual leave per year if employed with the same employer for less than ten years.

An employee is entitled to 26 days of paid annual leave once they have been in the same employment for more than ten years.  

Unused annual leave days can be transferred to the following year but must be taken by September 30 of the following year. It is forbidden to pay employees for not taking their leave, except upon termination of employment.

Public Holidays

13 public holidays.  

Sick Days

Sick leave pay varies based:

  • For employees that are 50 years of age or less – up to 33 days in a calendar year paid by the employer
  • From the 34th day onward, sick leave is paid by the Social Security Office (ZUS)
  • For employees that are 50 years of age or above – up to 14 days in a calendar year paid by the employer
  • From the 15th day onward, sick leave is paid by the Social Security Office (ZUS)
  • Sick leave is paid at 80% of the allowance basis or 100% of the allowance basis if the illness occurs during pregnancy or if it was caused by the accident on the way to or from work.
  • Sick leave caused by the accident at work or due to the employee’s sick child or another sick relative is financed by ZUS.

Maternity Leave

Mothers are entitled to 20 weeks of maternity leave and can take up to 6 weeks prior to giving birth. Mothers are entitled to maternity leave regardless of the length of service with the current employer.

In addition, parents are entitled to 32 weeks of parental leave that can be granted to any of the parents. The leaves are at a rate of 100% for the first 26 weeks and at a 60%rate for the remaining weeks paid by the Social Security Institution (ZUS).

Employees that use both maternity leave and parental leave will receive an 80% allowance for the entire leave.

Paternity Leave

Parents are entitled to 36 months of unpaid leave until the child reaches the age of 6.

Parental Leave

Child leave – 2 days or 16 hours to take care of a child that is 14 years old or less.

2 days leave for: employee’s child’s birth.

1 day leave for: employee’s child’s wedding.

Other Leave

Disability Leave: A person classified as having a severe or moderate degree of disability is entitled to an additional ten days of annual leave.

Military Leave: Employees are entitled to unpaid military leave to perform their duties.  

Marriage Leave

The employee is entitled to leave of 1 day for the marriage of his or her child.

Bereavement Leave

The employee is entitled to leave of 1 day for the death and funeral of his or her sister, brother, mother-in-law, father-in-law, grandmother, grandfather or any other person supported or directly care for by the employee.

Termination

Termination Process

Employment can be terminated by:

  • Mutual agreement
  • a ‘statement of will’ of one of the parties with a period of notice (termination of a contract of employment with notice)expiry of the contract term
  • The employment contract may be terminated by mutual consent at any time

Notice Period

Notice during the probation period:

3 working days’ notice – if the probationary period is up to 2 weeks;

1-week notice – if the probationary period exceeds 2 weeks;

2 weeks’ notice – if the probationary period exceeds 3 months;

Notice for Temporary or Permanent employment:

2 weeks – if the employee was employed for up to 6 months;

1 month – if the employee was employed more than 6 months and less than 3 years;

3 months – if the employee was employed for 3 years or more.

Severance Pay

Severance Pay Severance payment is given by employers who have at least 20 employees and the dismissal of the employee is through the fault of the employer.

1-month severance pay – less than 2 years of employment.

2 months’ severance pay – between 2 and 8 years of employment.

3 months’ severance pay – over 8 years of employment

Probation Period

No longer than 3 months.

Employee requirements in 

Poland

Working Hours

Full time employment is considered 8 hours per day and 40 hours per week.

Overtime

Hours worked above 8 hours per day and 40 per week are considered overtime. Weekly working hours including overtime cannot exceed 48 hours. Annual overtime cannot exceed 150 hours.

Employees will be compensated for overtime as follows:

200% for overtime work performed:

  • at night.
  • on Sundays and holidays other than the employee’s working days.
  • on a non-working day granted to an employee in exchange for work performed on a Saturday or a holiday.

150% for overtime work performed:

  • on any day other than those referred to in subsection.

Instead of paying for overtime employers may grant the employee time off work.

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