How to hire remote employees in

Zambia

In the next five minutes, you’ll learn how you can hire talent remotely in Zambia—without paying thousands in fees and wading through months of legal red tape.

Country snapshot

CURRENCY
Zambian kwacha (ZMK)
EMPLOYER TAXES
35%
PAYROLL FREQUENCY
Monthly
OFFICIAL LANGUAGE
Bemba/English

What to know before you hire in 

Zambia

Laws about hiring are complicated. Zambia’s no different. But there are ways to sidestep the headaches—if your company hasn’t already established a physical presence in Zambia, you have two real options when it comes to hiring. We’ll detail both below.

If you want to successfully hire in 

Zambia

, you have two options:

Hire talent as contractors

Laws about hiring contractors are significantly more simple in 

Zambia

. Onboarding talent takes days, not weeks or months. Both you, the company, and your talent have more flexibility. And in many cases, since you’re remote, the talent you’re hiring is better classified as a contractor, anyway. Of course, it’s not possible in every case, but it’s what we built Panther for.

Hire talent as employees

This is the long route. You can either establish a physical presence with an entity and register as an employer, or you can use an Employer-of-Record (EOR) solution. Odds are, you’ll find using an EOR to be the easier route. Still, using an EOR in 

Zambia

 is expensive—it can often be $500 per month per employee—and sometimes prone to lengthy onboarding times.

Why hire independent contractors in 

Zambia

Hiring contractors is normally the easier, faster, more flexible choice—but don’t just take it from us. Below are the specific benefits and drawbacks to hiring contractors in 

Zambia

.

It’s the fastest way to hire globally

Hiring employees takes months, at the minimum. When you hire with Panther’s locally-generated contracts, it’s a matter of days or weeks. This means you can hire the best talent, fast, without losing them to a hellish procession of paperwork.

It’s a lot cheaper

It costs just $0 to sign up for Panther, then $49 per month to hire your contractors with Panther. If you hired employees manually (or did contracting on your own), you’d likely be on the hook for thousands of dollars each month. Setting up an entity alone can cost tens of thousands of dollars.

It’s more flexible for you & your team

Hiring contractors in 

Zambia

 means you’re generally not on the hook for things like health insurance and paid time off. This makes hiring flexible for you, and it gives your talent more options.

It’s less risky than hiring employees

Hiring employees is a bigger commitment, and generally puts you at a bigger risk for legal fees. When you hire contractors overseas, your biggest risk is misclassification—but even then, misclassification penalties are often minimal and just require you to pay off any compensation that the person would have been owed as an employee.

Some people want to be employees

The contractor life isn’t for everyone—some people want the security that being an employee often appears to provide. Though it’s rare, this does happen, and it’s one disadvantage of manage an all-contractor team.

You might not have as much control over your talent

Most countries’ contractor-employer relationship laws stipulate that the employer can’t set fixed working hours, among other things. These laws give contractors more freedom over how and when they do their work than an employee would have. In reality, however, most contractors are willing & able to work on the company’s schedule—it’s a matter of setting expectations beforehand.

How can I pay people in 

Zambia

?

If you’re hiring contractors in 

Zambia

, you can pay them with Panther in a single click. You won’t need to worry about complicated wire transfers, fees, or currency conversions. We’ll take care of it all. Just make a click and your contractor will get paid in their currency of choice. This is a valuable bonus for talent in countries where the local currency is particularly weak—most people appreciate the ability to receive their payment in stronger currencies.

Hiring and paying your team in 

Zambia

Hire and pay with Panther

Pay everyone with a single click
Get great currency conversion rates
Pay $0 in platform fees
Run payroll in seconds
Let Panther automatically create & store invoices
Let Panther automatically write locally-compliant contracts
Let Panther automatically file local tax documents

Hire and pay without Panther

Pay all your contractors individually
Do all currency conversions yourself
Shoulder the burden of platform fees
Spend hours each month making payments
Manually track & store invoices
Manually write & sign contracts
Manually file relevant tax documents

Let Panther save you from hiring headaches.

Sign up today for $0

If you want to hire employees in 

Zambia

If you’ve read up until this point, you’ll know that it’s easier, cheaper, and more flexible to hire contractors in Zambia than employees. Still, there are valid reasons why you might want to hire employees instead. The content below is for you—we’ll cover employer taxes and obligations in Zambia.

Taxes in 

Zambia

Employer tax

Social Security

National Health Insurance

Individual tax

Leave

Paid Time Off (PTO)

All employees, except temporary or casual employees, contracted to work for 12 months or more are entitled to annual paid leave calculated at a rate of two days per month or 24 days per year.

Public Holidays

There are 14 public holidays.

Sick Days

The duration of sick leave entitlement is based on the following:

  • In order to avail fully paid leave, the worker must provide a valid medical certificate.
  • The length of paid sick leave depends on the type of employment contract.
  • An employee on the short-term contract is paid full pay for the first 26 working days of the sick leave and thereafter, half pay (50%) for the next 26 working days of the sick leave.
  • An employee on the long-term contract is paid full pay during the first three months of the sick leave and thereafter, half pay for the next three months of the sick leave.
  • Long term contracts are all such contracts with duration in excess of 12 months.
  • If an employee does not recover from illness after six months from the date of accident/illness, employer may discharge such an employee on the recommendation of a registered medical doctor.

Maternity Leave

In Zambia, under the Employment Code Act, under the provisions of section 41, if the female employee with at least two years of continuous service is entitled for 14 weeks' maternity leave with full pay.

Paternity Leave

Fathers who have one year of continuous service with their employers are entitled to 5 days of paternity leave, to be taken within 7 days of the birth of the child.

Parental Leave

There is no provision in the law on paid or unpaid parental leave.

Other Leave

Family Responsibility Leave - Employees with at least six months of service are entitled to seven working days of paid leave.

Marriage Leave

Employees are entitled to seven days of leave.

Bereavement Leave

Employees are entitled to 12 days of paid compassionate leave for the death of a spouse, child, parent or dependent.

Termination

Termination Process

A worker who is re-hired by the same employer for the same job within two years from the contract termination date is not required to go through probation again, provided that the termination was not performance-related.

The employee is also entitled:

  • Termination of the employment contract of a fixed duration - at least 25% of the employee’s basic pay.
  • Termination of employment due to redundancy - 2 months’ basic pay for each completed year of service.
  • Employee’s death - 2 months’ basic pay for each completed year of service.
  • Termination on medical grounds: at least three months’ basic pay for each completed year of service.

Notice Period

The notice period in Zambia is:

  • 14 days of employment of more than one month but not exceeding three months;
  • 30 days for a contract of employment of more than three months, except that notice to terminate a contract of employment of more than six months shall be in writing; and
  • Twenty-four hours for a contract of employment for less than 30 days.

Severance Pay

Severance is not payable to employees working under a fixed-term contract or so-called long-term contract (defined as a contract for service exceeding 12 months, renewable for a further term or for a specific task/project with a predefined end date).

Instead, they are entitled to an end-of-service lump sum gratuity equal to 25% of the employee’s base pay over the term of the agreement.

Probation Period

Provisions were created for probationary employment of up to three months, which may be extended one time.

Employee requirements in 

Zambia

Working Hours

The standard workweek is 8 hours per day and these should not be more than 48 hours per week.

By including the lunch and prayer time in hours of work, working hours should not be greater than 9 hours a day.

Overtime

Work that is performed in excess of 48 hours a week is to be paid overtime at one and-a-half times the worker’s hourly rate of pay.

Work performed on paid public holidays or on a Sunday(where Sunday is not part of the normal working week) should be paid at double the worker’s hourly rate of pay.

Time off may be substituted for overtime pay.

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